Before reading further, please note that in order to set up your Gmail account on Access Recruitment CRM your account will need to be a Google Workspace account (formerly known as G-suite) which is a co-operative business account.
Allow users to manage their Access to Less Secure Apps
⚠️ Important: The email used to perform this step must be an Administrator of the Account. If that is not you then contact your administrator and ask them to enable it for you.
Log in to your Admin Console https://admin.google.com/
When the screen shows you are in the Admin console, use the search bar at the top of the screen and type in Allow Less Secure Apps then press Enter
You will now be redirected to a page of search results and you will see the Allow users to manage their less secure apps option (should be the 3rd one). Click that to see the settings.
Click Allow users to manage their less secure apps
Make sure you save the change by clicking SAVE on the lower right of the page.
The next steps will need to be carried out for each user, once the Administrator has done the steps above:
Log into your gmail account
Click your picture/the round icon in the top right of the screen
Select Manage your Google Account
Click Security
Scroll down to Less Secure Apps
Toggle Less Secure Apps to on
Access Recruitment CRM should now be able to send eMails using the Google SMTP server, for details on how to set this up in Access Recruitment CRM please see this article
Enforce access to less secure apps for all users
If there are multiple users that need the above changes, it will be quicker and easier to change the option at the Administrator level.
On the page where there are three options, instead of choosing “Allow users to manage their less secure apps”. you should rather choose "Enforce access to less secure apps for all users (Not Recommended)" option instead.
Make sure to save the change by clicking “SAVE” on the lower right of the page.
This will apply the change to all the users.