What’s new?
Addressing customer review and feedback, enhancements have been applied to increase efficiency of jobs input and management allowing users to increase pipelines and drive all workflow through Access Recruitment CRM. Encompassing refinements to the Jobs Index, Jobs Wizards, and Jobs templates.
Work Address Type on Jobs and Placements
What’s New?
We've added a new Work Address Type field to jobs and placements, making it easier for you to see what kind of address you're working with.
When viewing or editing a job or placement, you'll now see:
Work Address Type - A new read-only field that appears directly below the Work Address field.
This field automatically shows the address type (such as Head Office, Site Office, Branch, etc.) based on the work address you've selected.
Viewing Existing Jobs and Placements
When you open an existing job or placement to view the details, go to the Details tab.
The new Work Address Type field appears directly below the Work Address field.
If a work address is assigned, the type will be displayed, otherwise the field will be blank.
Where to find this
Jobs ; Contract Jobs or Permanent Jobs ; Select a job ; Details tab.
Placements ; Contract Placements or Permanent Placements ; Select a placement ; Details tab.
Adding New Jobs and Placements
When creating a new job or placement, click New to start creating your job or placement.
Go to the Details tab, select a Work Address from the dropdown.
The Work Address Type field will automatically populate with the address type. The field is read-only, so you don't need to enter anything manually.
Where to find this
Jobs ; Contract Jobs or Permanent Jobs ; Click New.
Placements ; Contract Placements or Permanent Placements ; Click New.
Viewing in Table View
You can also add the Work Address Type as an optional column in your table views for quick reference across multiple jobs or placements.
Working From field on Jobs and Placements
What's New?
We've added a new Working from field to jobs and placements, making it easy to record and see whether a position is office-based, remote, hybrid, or another working arrangement. This helps you quickly identify the work location setup for any role.
What Are the Options?
For a user with access to the List of Values lists, there is now a list for Working from, with five standard options added:
Office - Working from a company office location.
Remote - Working from home or another remote location.
Hybrid - A mix of office and remote working.
Specialized Facilities - Working from specialized locations (e.g., labs, studios, factories).
Flexible Arrangement - Adaptable working arrangements.
The standard list can be managed fully, by either renaming, deleting or adding additional Working from options in the usual way.
How to Use It
Viewing or editing an existing job:
Open any Contract or Permanent Job.
Go to the Details tab.
Look for the new "Working from" field (below the "Work Address Type" field).
Click the dropdown to select the working arrangement.
Choose the option that best describes where the worker will be based.
Creating a new job:
Click New to create a Contract or Permanent Job.
Navigate to the Details tab.
Find the Working from field.
Select the appropriate working arrangement from the dropdown.
The field is optional - if you don't select anything, it will remain blank.
Viewing or editing an existing placement:
Open any Contract or Permanent Placement.
Go to the Details tab.
Find the Working from field (below Work Address Type).
Use the dropdown to select or change the working arrangement.
Creating a new placement manually:
Click "New" to create a Contract or Permanent Placement.
Navigate to the Details tab.
Select the working arrangement from the "Working from" dropdown.
Creating placements from a job:
When you create a placement from a job, the system automatically copies the "Working from" value from the job to the new placement, saving you time.
This applies when you:
Assign an applicant to a job from the Placements tab.
Drag and drop an applicant onto a job in Scheduling 2.0.
Use the Multi-Fill option in Scheduling 2.0.
Extend existing placements.
In Table Views:
You can add "Working from" as an optional column in your job and placement table views for quick reference.
Copying Jobs:
When you copy a job, the Working from value is automatically copied to the new job, so you don't have to re-enter it.
Applicant and Client Notice Periods on Contract Jobs
What's New?
We've added two new fields to Contract Jobs that let you record notice period requirements from both clients and applicants. This helps you manage contract assignments more effectively and stay on top of contractual obligations.
The New Fields
Notice Period from Client
This field captures how much notice the client needs to give to end or change the contract.
Notice Period from Applicant
This field captures how much notice the worker needs to give to end or change the contract.
Both fields:
Are free text (you can enter whatever format makes sense).
Allow up to 10 characters.
Are optional (you can leave them blank).
Work in both standard edit and quick in-line edit modes.
Where You'll Find Them
On the Contract Job Details tab
When viewing or editing existing Contract Jobs:
In the Details tab, there are the two new fields.
If you use Projects, they appear below the Project field, otherwise, they appear below Work Address."
When creating a new Contract Job
Click New to create a Contract Job.
Go to the Details tab.
Enter the notice periods if you know them (or leave blank to add later).
What You Can Enter
You can enter up to 10 alphanumeric characters - whatever format works for you, e.g.:
"1 week"
"2 weeks"
"14 days"
"1 month"
"30 days"
"Immediate"
Using Table View
You can add both notice period fields as columns in your Contract Jobs table view for easy reference.
These columns aren't part of the default view. If you click "Restore Defaults", you'll need to add them again.
Exporting Data
When you export Contract Jobs from table view, any notice period columns you've added will be included in your export file.
Copying Jobs
When you copy a Contract Job, both notice period fields are automatically copied to the new job.
This works when you:
Use Copy Job from the 3-dot menu in Scheduling 2.0.
Use Copy the Current Job from the Actions menu in Jobs.
If the original job has notice periods filled in, they'll appear in the new job. If they're blank, the new job will also have blank fields.
Applicant and Client Notice Periods on Placements
What's New?
Contract Placements now automatically inherit notice period information from their associated jobs. When you create a new placement or extend an existing one, the notice period details copy across automatically, saving you time and ensuring consistency.
How It Works
Creating New Contract Placements
When you manually create a new Contract Placement and select a job, the system automatically copies both notice period fields from the job to the placement.
If the job is then removed prior to the placement being saved, the notice period settings will be remain on the placement.
Where to create manually:
Placements ; Contract Placements ; New.
Extending Contract Placements.
Placing Applicants to Create Placements.
Viewing Notice Periods on Placements
Once a placement is created, you can view the notice period information in the Contract Info tab of the placement record.
Using Table View
You can add both notice period fields as columns in your Contract Placements table view for quick reference across multiple placements.
These columns aren't part of the default view. If you click Restore Defaults, you'll need to add them again.
Exporting Data
When you export Contract Placements from table view, any notice period columns you've added will be included in your export file.
API access to Working From and Notice Period fields on Jobs and Placements
What's New?
If you use our API (GraphQL) to integrate with external systems, you can now access three new fields on Contract Placements and Contract Jobs:
Working From - The working arrangement (Office, Remote, Hybrid, etc.).
Notice Period From Client - Client's required notice period.
Notice Period From Applicant - Worker's required notice period.
These fields are now available for reading (selecting), creating (inserting), and updating through the API.